Excel List Values Based On Another Column. In column E, the choices are Complete, Pending, or Cancelled, a

In column E, the choices are Complete, Pending, or Cancelled, and these values are pulled automati Jul 31, 2025 · Learn how to create a dynamic list in Excel based on criteria using formulas, FILTER function, and tables for easy, automated data filtering and analysis. Additionally, it can perform sorting and filtering on grouped data. The "Run?" column has data validation on for valid values of Yes and No. Jun 23, 2019 · I want to order Column A based on the values of Column B. For example, look up the price of an automotive part by the part number, or find an employee name based on their employee ID. Column A = List of 100 Names Column B = A Formula based on other columns but will range in values from 1 to 20 What I am trying to do is create a button which when clicked runs a report to give me all the names in column A whose criteria is greater than or equal to 4 in column B. Follow this guide for efficient data analysis and improved calculations in your sheets. Sep 23, 2024 · Learn how to use Excel to sum values when a specific value changes. Jul 3, 2024 · In this articel, we have showed 5 ways to generate list based on criteria in Excel. Mar 12, 2025 · I'm trying to get the data validation (values from another table) dynamic, in a table and based on the value in another column. MATCH returns the position of the matched value within lookup_array, not the value itself. I manage to get all values from my other table in data validation using =INDIRECT ("TableName [ColumnName]"). These formulas determine whether a row or column is even or odd numbered, and then applies the color accordingly. The following table describes how the function finds values based on the setting of the match_type argument. Normally, an INDEX MATCH formula is configured with MATCH set to look through a one-column range and provide a match based on given criteria. Use a list format How to count the number of unique values in a range that contains duplicate values in Excel. Jul 3, 2024 · The article explains five methods based on formulas to lookup a value in a column and to return the value of another column in Excel. What I want to do is for Value1 take the SUM of the values and multiply by 5, but only when the X is populated in the row for PersonA. But in a bar chart, each bar is for a different category of observations (e. Without concatenating values in a helper column, or in the formula itself, there's no way to supply more than one Aug 23, 2023 · The tutorial shows how to use VLOOKUP in Excel with many practical examples: Vlookup from another sheet, from a different workbook, with wildcards, exact match vs. [Bluejay adds: Uh, yeah, but I think the point was that it was for charity. , each bar might be for a different population), so altogether the bar chart can be used to compare different categories. This method is only available to Excel 365 users. In this video I demonstrate how to filter or extract data based on a drop-down list selection in Excel. May 27, 2022 · Conclusion In conclusion, knowing how to conditionally replace values in one column with values from another column in a single step is a useful skill. For basics, see How to use INDEX and MATCH. Apr 28, 2022 · I am wondering how I can populate columns, for example, the left column with colors depending on the fruits from the right column. Excel offers several ways to do this, depending on whether you want to summarize values or simply combine lists. Jul 6, 2024 · However, as you can see in my data table above it can happen that there are empty rows in between the data which contain values (Cell H8 and Cell H16) that are also listed in Range K9:K17. May 6, 2025 · XLOOKUP is Excel's modern all‑in‑one lookup function. In the first column are sequential order #'s and in the second column are the clients' names. Feb 12, 2025 · Learn how to match two columns in Excel and extract related data. See the fictitious table below. Alternatively, you can paste your Unique list to another location (on the same sheet), if you prefer. I have the following issue, I need to get the values from column C (total) and put it a column F,G and H depending on the R Number value in column A. The "Tester" column also has data validation on and is referencing a list of testers somewhere else in the spreadsheet (through a named range). In addition, you can move rows to columns or columns to rows ("pivoting") to see a count of how many times a value occurs in a PivotTable. The "Tester Location" column is using an index/match formula to lookup it's value based on what is in the "Tester" column. But I like to filter the values by the selection in the target table. Jun 25, 2024 · Method 1 – Populating a Data Validation Drop-Down List Based on Cell Value in Excel The sample dataset contains employees of 3 different departments. Dec 5, 2024 · 1 I need to return a list in a third column of only the values from Col 1 that are fully filled out in Col 2. Most of the methods include combined functions. For example Cell A1 could contain two 3 values, Country1, Country2 or Country3. Aug 23, 2024 · Learn how to display text based on cell values in Excel. Excel contains two functions designed to check the occurrence of one text string inside another: the SEARCH function and the FIND function. Apr 5, 2023 · The tutorial shows how to create an Excel drop down list depending on another cell by using new dynamic array functions. In a histogram, each bin is for a different range of values, so altogether the histogram illustrates the distribution of values. Dropdown lists are implemented as a special kind of data validation. Excel IF array formula with multiple conditions Another way to get an Excel IF to test multiple conditions is by using an array formula. With XLOOKUP, you can look in one column for a search term, and return a result from the same row in another column, regardless of which side the return column is on. Discover powerful methods beyond VLOOKUP to create detailed reports quickly and accurately. INDEX & MATCH function looks up the value from another table in Excel. Some R Number repeat and some don't. Note: This works only on Windows. This guide provides simple steps to automate your data management tasks effectively. In this tutorial, I will show you the step-by-step process to highlight a cell if the a value exists in another column in the worksheet in Excel. This makes it easy for users to enter only data that meets requirements. The transformation gave no errors but nothing was replaced. Using the equal sign to type text or a value Because the equal sign (=) is used to indicate a formula when you type text or a value in a cell, Excel evaluates what you type; however, this may cause unexpected filter results. It can even return more than one corresponding value at the same time. Let's look at a sample scenario of a Sales spreadsheet, where you can count how many sales values are there for Golf and Tennis for specific quarters. Conditional formatting allows you to apply a format to a cell based on the value in it. Sep 23, 2025 · How to make Excel dependent drop down list. The match_type argument specifies how Excel matches lookup_value with values in lookup_array. Jun 26, 2024 · Excel GROUPBY function The GROUPBY function in Excel is used to group and aggregate data in rows based on the values in one or more columns. Even your average Rolls Royce is not worth this much, so I would say that was a terrible bet. Jul 23, 2025 · This query first concatenates the first_name and last_name columns into a single column called full_name. The point is that other Excel date functions not always can recognize dates entered in the text format. Look up data in Excel to find data in a list and verify that it's correct. Creating a simple drop down list in Excel is easy. i. (Note: When opening it again, you need to enable macros) STEP 2: Open File > Options (Alt-F-T), go to Customize Ribbon. Under “Customize the Ribbon”, enable the “Developer” menu. Inside a table, a column often contains many duplicate values; and sometimes you only want to list the different (distinct) values. Dropdown lists allow users to select a value from a predefined list. May 22, 2019 · Learn how to calculate column sums in Excel based on values in another column. g. Apr 27, 2023 · See how to compare 2 columns in Excel and how to compare and match two lists with a different number of columns. Simplify data analysis and achieve accurate results!! Sep 5, 2025 · Now I want to replace values in said column depending on the value in another column named "Dept ID". Jul 21, 2016 · You should be presented with the list of unique values that only appear in your short list. To evaluate conditions with the AND logic, use the asterisk: Jan 11, 2026 · Change the drop down values, based on selection in other columns (drop downs) By zeebee in forum Excel Programming / VBA / Macros Replies: 1 Last Post: 10-18-2017, 01:16 PM Jul 30, 2019 · Here is a graphical example. Jun 24, 2024 · Built-in functions VLOOKUP, XLOOKUP, INDEX and MATCH provides the way for how to pull values from another worksheet in Excel. STEP 1: Create a new Excel workbook and save it as an Excel macro-enabled workbook. In Google Sheets that is simply: =SORT(A1:A100,B1:B100,TRUE) How to do that in Excel? May 14, 2024 · We can apply conditional formatting entire column based on another column in excel with some easy steps. Excel consolidation tool for multiple sheets. But in some cases, you may want to apply conditional formatting to a cell or column based on values in another column. Sep 4, 2024 · Discover how to copy columns in Excel based on cell values. For example, you may want to find out from your dataset how many manufacturers of different products are based in certain regions of the country. Feb 12, 2025 · Explanation In this example, the goal is to test a value in a cell to see if it contains a specific substring. I'm looking to do a SUM of multiple columns (with their own SUMs), based on the population of a cell in another column. How to use the SUMIFS function in Excel, one of Excel’s math and trig functions, to add arguments that meet multiple criteria. Learn how to return a value in Excel based on another cell effortlessly. Mar 13, 2023 · See how to use VLOOKUP to compare 2 columns in Excel to return common values (matches) and find missing data (differences). I imagine I've done something silly but I can't May 16, 2024 · We use Excel features as well as multiple functions such as IF, OR, and AND to conditional formatting a Pivot Table based on another column. Any cell in the data column that matches any one of the unique reference cells I want to highlight that row. Find matches and differences in data, and highlight rows with matching or different values. Then, it uses the INSERT () function to insert the string 'Amazing ' at the 6th position of the full_name column for each employee. Below is an example of my table. Jul 6, 2024 · Match and list values based on values listed in another column Asked 1 year, 6 months ago Modified 1 year, 6 months ago Viewed 187 times How can I get any cell (a list of cells) based on another column's values (that are the same)? anonymous The probability of throwing seven sixes with seven dice is (1/6) 7 = 1 in 279,936. It lets you search a row or column for a value and retrieve the corresponding value from another range, without the frustrating limitations that plagued older functions like VLOOKUP, HLOOKUP, and LOOKUP. Aug 18, 2022 · Excel: Choose selected rows from column based on another column's values and display array Asked 3 years, 4 months ago Modified 3 years, 4 months ago Viewed 2k times Jun 27, 2023 · This tutorial explains how to filter one column in Excel based on the values in another column, including an example. Is there a way that I could automatically edit the same values? Aug 14, 2017 · Hi All, I'm looking to get a list of values based off of information in another column. I also confirm that data doesn’t include hidden rows or filtered‑out records if I’m expecting the full dataset. In this case both formulas mentioned above return a 0 in between the list in Range M9:M17. T Mar 13, 2023 · Excel formula to find top or bottom values in a list, get top N values in each row, and return their names or other matching data. I'd like to pull the list of values in column A based on the client in column B Jun 8, 2021 · Hello, I am trying to return the values in column B, based on a condition in column A. If you work with information spread across several sheets—such as budgets from different regions or reports created by multiple contributors—you may want to bring that data together in one place. To apply color to alternate rows, in the Format values where this formula is true box, type the formula =MOD (ROW (),2)=0. Simplify data analysis and achieve accurate results!! Feb 12, 2025 · Learn how to match two columns in Excel and extract related data. Jul 26, 2025 · I'm trying to replace values in one column based on values that start with 'monthly_Total' within another column but I can't seem to get it to work. 10 hours ago · In Excel, it’s easy to shift a column by one row and create nonsense results. Each cell may contain either numeric or text data, or the results of formulas that automatically calculate and display a value based on the contents of other cells. Learn how to compare two columns in Excel using VLOOKUP. For example, on the "List" worksheet, I'd like to use some sort of INDEX or array function of some kind to look to the "DealSetup" sheet and pull everyone who's column B value is 1 and list them. When it comes to working with dates in Excel, DATE is the most essential function to understand. Aug 13, 2024 · Columns B, C, and D correspond to the data in the example, after being compared to the values in H5, H6, and H7. This table will not have any numerical values as no numerical field is selected but when it is selected, the values will automatically get updated in the column of "Grand total". FIND values using INDEX & MATCH function. Aug 3, 2021 · Not sure if I am using formula correctly. Mar 21, 2023 · Excel DATE function DATE(year, month, day) returns a serial number of a date based on the year, month and day values that you specify. GROUPBY is part of Excel's dynamic array functions, which means it can return multiple results that spill over to adjacent cells. Get expert tips, ask questions, and share your love for all things Excel. Below is the formula I have which is working, but returns values only once if for values that are duplicated. Chart software While charts can be drawn by hand, computer software is often used to automatically produce a chart based on entered data. Jul 29, 2024 · Learn to count unique values based on criteria in another column in Excel using UNIQUE, LEN, ROWS, FILTER, COUNTA, and COUNTIFS functions!!!! Jan 17, 2022 · What I am trying to do in excel is to return a droplist of values depending on the value of another cell. To indicate an equality comparison operator for either text or a value, type the criteria as a string expression in the appropriate cell in the criteria range: =''= entry Aug 4, 2024 · In this post, i have illustrated two simple methods fro excel filter by list in another sheet using adavance filter and countif function. This guide provides step-by-step instructions to create dynamic text outputs using formula. Log in to create a case, view open cases, and check your success plan details Mar 22, 2023 · For more information, please see How to use multiple nested IF statements in Excel. Extract values from column based on other column in excel Asked 11 years, 6 months ago Modified 9 years, 2 months ago Viewed 15k times Use VLOOKUP, HLOOKUP, and other functions like INDEX and MATCH to search for and find data based on values you enter. In this case it would list A and C. . The default value for this argument is 1. Jul 3, 2024 · The article will show you 5 methods to autofill the cell based on another cell in Excel. Assume the Reference column needs to go on a separate tab? Jan 9, 2026 · Consolidate data in Excel from multiple worksheets using Power Query, Copy-Paste, and Formulas. The screen below shows a simple example. Oct 22, 2024 · Learn how to calculate the average in one column based on criteria from another column in Excel using formulas or the Kutools for Excel add-in. Jun 12, 2020 · Summary To apply conditional formatting based on a value in another column, you can create a rule based on a simple formula. Follow our step-by-step guide to master conditional lookups quickly! Jun 26, 2024 · Excel GROUPBY function The GROUPBY function in Excel is used to group and aggregate data in rows based on the values in one or more columns. Making a multi-level cascading drop-down has always been a challenge. Get the sample file to practice. We would like to show you a description here but the site won’t allow us. Nov 23, 2021 · Excel function/Macro to call back a list of values based on a number selected Anonymous 23 Nov 2021, 11:01 am Mar 26, 2011 · Does anyone know the formula to find the value of the last non-empty cell in a column, in Microsoft Excel? There will be a filter above the data — column labels — from which one can select or deselect a particular salesperson for the pivot table. COUNTIF Based on Another Column (4 Methods) There are situations in Excel where you would want to count values in one column based on criteria in another column or columns. So the car would have to have a value of £279,936 or more for this to be a good bet. The ones with earlier dates should be in T1 and the one with the latest date in T3. Join tables with INDEX and MATCH How to use the SUMIF function in Excel to add the values in a range that meet criteria that you specify. Oct 5, 2023 · Show a list of values from one column with a value match in another column I cannot think of the right function or code to read the specific column down on each row to match Yes and return the value of each row on the A column to another specific cell. Then, perform calculations or display results with the values returned. Jun 25, 2024 · Method 1 – Populating a Data Validation Drop-Down List Based on Cell Value in Excel The sample dataset contains employees of 3 different departments. To apply color to alternate columns, type this formula: =MOD (COLUMN (),2)=0. Download our practice workbook and follow us. I was to see it 5 times. Aug 19, 2024 · Sum values based on criteria in another column with Pivot table in Excel Besides using formula, you also can sum the values based on criteria in another column by inserting a Pivot table. Jul 19, 2022 · This tutorial explains how to create a list in Excel based on specific criteria, including an example. A vibrant community of Excel enthusiasts. if 'apple' is the result on the sheet 5 times, the list will only return it once. Select Format. In other words if all values A in Col 1 have corresponding values in Col 2, display value A once in Col 3 to show that its filled out and ready for further processing. Choose the option 'Copy to another Location' and in the 'Copy to' box enter the cell reference (say F1) where you want the Unique list. Then, we can select employee names from the drop-down options to fill the list when needed. Step-by-step video, clear written steps, sample Excel file Dec 24, 2013 · However, I want only list the names based on the value in column B. Apr 23, 2024 · In this article, we have shown you 5 easy-to-follow methods in Excel to filter column based on another column. in most cases, you will apply conditional formatting to the same cell for which you are analyzing the value. e. For examples of commonly used software tools, see List of charting software. In order to avoid this issue there must be somehow a condition added to the formula which says that all rows which May 12, 2024 · Explanation This is a more advanced formula. Elevate your spreadsheet skills with us! Here’s how you can do this. Column F is created by multiplying the three columns together. Use the VLOOKUP, HLOOKUP, INDEX, MATCH, and OFFSET functions to find related data in rows and columns in Excel. Jul 13, 2025 · Learn how to apply data validation in Excel based on another cell using dependent drop-downs, IF formulas, custom rules, and VBA automation. Same thing for Value2, but multiply by 10. Conditional data validation based on other cell. In the example shown, the formula used to apply conditional formatting to the range D5:D14 is: Grey Out Cells Based on value of Another Column You can format a cell or a range of cells in Excel based on the value that is included in it by using a feature called conditional formatting. Before you start Make sure your source data is well structured. We’ll populate a drop-down list with employee names based on the department we select. Sep 19, 2024 · Learn how to check if one value exists in another column in Excel using functions like COUNTIF, MATCH, VLOOKUP, and XLOOKUP with step-by-step examples. This article gives you a quick VLOOKUP refresher, then links to more. approximate match, and more.

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